How to Build and Retain the Perfect Project Team

project management team Oct 18, 2019

Now that you've landed a new project, it's time to gather the people who will help you make the plan into a reality. There are fundamentals in putting together an efficient and perfect project team. In this article, we'll talk about how you can spot the perfect project team players that will help you accomplish your projects on time.


Putting Together a Project Team

Here are tips on building an efficient and perfect project team:


1. Plan out your project from start to finish

Before acquiring a team, you should create a project plan with a solid foundation. You must have a well-conceptualized project plan with processes and a timeline so you can accomplish the tasks promptly.

Here are some of your considerations:

  • Budget
  • Timeline
  • Long and short-term goals
  • Overall branding 
  • Expected outcome

2. Set proper expectations

Make sure everything is appropriately aligned to support the project plan. After completing the planning process, you need to define the team structure and the resources adequately. 

Here are the steps you can take:

  • If you're not the project manager, select a Project Manager that can inspire and lead the team
  • Discuss the key milestones, project deliverables, mitigate risks and others
  • Monitor the progress of each planning
  • Go over the overall timeline, objectives, and budget
  • Build a specific team that can provide steady support for your project

3. Talent selection

After determining the resources and skills needed for your project, you should search for people with proper abilities to help you finish your project. Hire people with the perfect talent for your perfect project team. This team will be critical to your project management success.

Here are some factors for consideration:  

  • Oral and written communication skills
  • Experience and expertise on the project
  • Technical certifications and skills
  • Passion and time to complete the project
  • Perfect cultural fit for your team

Getting Team Members to Stay

After you've built your dream team, you need to look for ways to retain them. It is essential to provide an engaging working environment for your members and keep them interested in working. 

Here are the 5Rs of maintaining a pleasant work environment:

1. Responsibility

Giving responsibilities to your team will help develop and grow their skills. You need to provide the right training ground to increase their chances and opportunities in the future.

2. Respect

Everyone should feel appreciated as a team member. Offer equal opportunities, with no discrimination or favoritism.

3. Revenue sharing

Enough benefits and compensation are vital factors on how to satisfy and appreciate your team members. Revenue will motivate them to give their best performance to the team. 

4. Reward

Give proper recognition when they do the job right or deliver tasks on time. Offering a bonus, whether big or small, will help make a difference to your team's effort. Doing so can potentially increase their chance of staying in the group.

5. Relaxation time

Give your team a chance to recharge and relax. Also, provide appropriate time off for significant events like funerals and maternity. Create a workplace that values team members and makes them feel at home in your firm. 


You can easily accomplish big projects with the help of a reliable team. Aside from finding the perfect team members, you should also be able to keep them so that you can work on more projects together. If you're having trouble with managing teams, you can hire a business solutions company to work with you.

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